Job description
- Provide administrative and operational support for R&D Design activities, ensuring all administrative processes are properly managed and documented
- Support budget planning and monitoring, including tracking budget actuals, commitments, forecasts, and remaining balances
- Monitor and maintain Purchase Request (PR) and Purchase Order (PO) progress to ensure timely processing according to project requirements
- Coordinate prototype part ordering and delivery, including monitoring shipment status, part receipt, and related documentation
- Manage Service Order (SO) documentation and ensure all supporting documents are complete and properly maintained
- Maintain complete, accurate, and traceable R&D records and documentation in accordance with company procedures
- Coordinate administrative activities with Engineering, Purchasing, Finance, Quality, Suppliers, and Project Management to support ongoing R&D projects
- Monitor the status of engineering documentation, including DP&VR, reports, approval records, and other project-related documents
- Ensure R&D administrative activities and supporting documentation comply with company procedures and Quality Management System requirements
- Prepare and maintain monthly KPI data and supporting evidence for management review
- Support internal and external audit activities by ensuring required documentation is complete, well-organized, and readily accessible
- Monitor audit findings and corrective actions and follow up until formal closure
- Coordinate prototype shipments, part receipts, and supporting documentation to ensure timely delivery and proper record-keeping
Job requirements
- Bachelor’s degree in Engineering, Industrial Engineering, Business Administration, Management, Accounting, or other relevant fields
- Minimum 1–2 years of experience in engineering administration, R&D/project administration, document control, or budget administration
- Experience in automotive, manufacturing, engineering, or product development environments is preferred
- Intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook/email
- Strong attention to detail, accuracy, confidentiality, and data integrity
- Able to manage multiple priorities, recurring deadlines, and urgent project requirements effectively
- Capable of preparing structured reports, management summaries, project trackers, audit documentation, and presentation materials
- Process-oriented, systematic, and highly organized, with strong coordination and communication skills
Benefits
- Private Health Insurance
- BPJS Kesehatan
- BPJS Ketenagakerjaan
Job information
Education
Bachelor Degree (S1)
Experience level
Associate
Minimum experience
1 year
Gender
No Qualification
Published date
27 Aug 2026