Sales Operation Staff

We are looking for a detail-oriented Sales Operation Staff to support our wholesale sales operations for the construction heavy equipment business. This role is responsible for coordinating machine outbound processes, managing dealer and vendor invoicing through SAP, and maintaining accurate sales documentation to ensure smooth and timely operations between the company, dealers, and vendors.

1. Minimum Diploma (D3) or Bachelor's Degree (S1) in Management, Business Administration, or a related field.
2. Minimum 1 year of experience in sales operations, invoicing, or administration.
3. Proficient in Microsoft Excel, with strong numerical and analytical skills; familiarity with VLOOKUP, SUMIFS, and Pivot Tables is required.
4. Knowledge of SAP or other ERP systems is an advantage.
5. Proficient in English communication, both written and spoken, is mandatory.
6. Detail-oriented, accurate, and well-organized.
7. Strong communication and coordination skills.
8. Able to work independently and manage multiple tasks effectively.
9. Coordinate machine outbound activities, including customs billing and import duty payment, to support timely machine release and delivery.
10. Process machine allocation to dealers based on FIFO or other applicable allocation standards.
11. Prepare and process dealer invoices through SAP, ensuring accuracy and timely issuance.
12. Prepare, organize, and maintain sales documents — including commercial invoices, Faktur Pajak, and BAST — in both hard-copy and soft-copy formats.
13. Support dealer receivables administration, including down payments, remaining payments, SKBDN, and other applicable payment methods.
14. Process vendor payable invoices through SAP and coordinate with relevant departments for invoice verification and payment processing.
15. Support departmental administrative activities, reporting, and other tasks as assigned by the supervisor