Bulk Order Administration & Data Specialist

We are seeking a detail-oriented Administration & Data Specialist to support the administrative backbone of FORE’s Bulk Order business. You will handle booking management, documentation, invoicing, CRM updates, scheduling, and data reporting—ensuring clean workflows and accurate insights.

Key Responsibilities

Administration & Documentation

• Manage incoming order inquiries via website, email, WhatsApp.
• Input and update CRM, assign leads, and track booking status.
• Prepare proposals, quotations, contracts, invoices, and reports.
• Schedule internal alignment meetings and maintain shared folders.

Data Management

• Maintain master event schedules, inventory usage logs, barista deployment sheets, and budget trackers.
• Build simple dashboards (Google Sheets/Data Studio) for KPIs:
• Number of events
• Cup volume
• Revenue
• Cost per event

Process Improvement

• Improve data accuracy and documentation flows.
• Standardize templates and automate repetitive tasks.

Requirements

• 1–3 years experience in administration, data entry, reporting, sales support, or operations support.
• Strong proficiency in Google Sheets, Excel, Docs, Slides.
• High attention to detail and strong communication skills.
• Comfortable coordinating across departments.

Enjoy flexible working arrangement and unlimited coffee throughout the workday for employees.