Wedding Planner Assistant

Bali.Love is an Australian wedding company based in Bali and now looking for Wedding Planner Assistant as part of our growing company!

Reporting to: Wedding Planner / Operations Manager

Key Responsibilities:

• Planning and Coordination:

- Assist the Wedding Planner in meeting with couples to understand their vision & preferences

- Help create detailed wedding timelines and schedules, ensuring all elements are accounted for and coordinated.

• Vendor Management:

- Coordinate with Vendor Liaison in researching, contacting, and coordinating with various vendors, including florists, caterers, photographers, and entertainment.

• Logistics and Setup:

- Assist in coordinating venue setup and tear down, ensuring all decorations, seating arrangements, and other details are executed according to plan.

• Event Execution:

- Be present on the wedding day to assist with coordination and ensure everything runs smoothly.

- Address any unexpected issues or last-minute changes, providing solutions and keeping the Lead Wedding Planner informed.

• Guest and Bridal Party Assistance:

- Assist with guest management, including seating arrangements, special requests, and ensuring guests are informed and comfortable.

• Must be Bali based.
• Must be able to speak & write in English proficient
• Has at least 1 year experience in event planning, hospitality, or a related field is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to remain calm and composed under pressure.
• Attention to detail and a proactive approach to problem-solving.
• Flexibility with working hours, including weekends and evenings as required.
• Proficiency in Microsoft Office and other relevant software.