Vendor Liaison

Job Description

Join our dynamic team as a Vendor Liaison and play a pivotal role in ensuring the success of our wedding events. As a key contact between our wedding organizer and vendors, you will manage relationships, coordinate logistics, and ensure every event detail is flawlessly executed.

Key Responsibilities:

Setup and Styling:

• Assist with the setup of ceremony and reception spaces, including decor, signage, furniture, and table settings.

Vendor Coordination:

• Liaise with vendors (e.g., florists, photographers, caterers) to ensure timely arrivals and seamless integration of services.

Guest Assistance:

• Welcome and direct guests to designated areas, ensuring they feel comfortable and informed.

Timeline Management:

• Coordinate key moments, such as the ceremony start, speeches, and first dance, ensuring everyone is in place.

Problem-Solving:

• Address last-minute changes or challenges calmly and efficiently.

Event Supervision:

• Oversee transitions between event stages, such as the ceremony to the reception.

Pack Down:

• Assist with packing down decor and equipment after the event.
• Coordinate the return of hired items to vendors, if applicable.

• Bali Based
• Proven experience in vendor management or event coordination (experience in the wedding industry is a plus).
• Availability to work on weekends and evenings.
• Physical stamina for lifting and moving event equipment.
• Prior experience in event coordination or customer service is preferred but not required.
• Excellent communication and negotiation skills.
• Passion for weddings and event planning.
• Team player with a positive and proactive attitude.